Under the direct supervision of the UNDP Nepal HIV PMU (Project Management Unit) Project Manager, Procurement Implementation Support Unit (PISU), and in close coordination with the MOHP National Centre for AIDS and STD Control (NCASC), MOHP Logistical Management Division, the PHPM will be overall responsible for the procurement of pharmaceutical and health products under the grant agreement between the Global Fund and UNDP.
In accordance with the Financial Rules and Regulations of UNDP, policies, procedures governing UNDP procurement activities and the procurement and quality assurance policies of the Global, the PHPM will perform the following specific duties:
Procurement of health and non-health commodities:
- Ensure that all pharmaceuticals are purchased following Inter-agency Guidelines: “Operational Principles for Good Pharmaceutical Procurement” in accordance with the Global Fund quality assurance policy.
- Prepare, revise and update Procurement and Supply Chain Management plans as required by the Global Fund and UNDP PISU.
- Provide technical assistance to the UNDP Nepal Country Office, PISU, PMU, NCASC, LMD in deciding correctness of pharmaceutical products
- Work closely with team member counterparts on procurement needs both health and non- health, providing technical support on specifications, cost implications and logistics for safe delivery both internationally and nationally.
- Prepare analyses of UNDP supplies, background information, recommendations for improving the selection: suitability and range of products, resulting in more appropriate supplies, better delivery and lower costs.
- Ensure good coordination with the Local Fund Agent (LFA) on Procurement and Supply Chain Management Issues.
- Prepare, implement, monitor and update regularly a procurement action plan for health and non-health products. Including a strong quantification component.
- Analyze specific procurement requirements and develop related procurement strategies.
- Ensure goods and services are provided according to client needs with lead times that meet or exceed industry norms.
- Raise e-requisition in ATLAS.
- Place orders using UNDP’s LTA system and monitor timely supply of health products and liaise LTA holders and UNDP PSO Copenhagen to ensure best value for money.
- Support the capacity development of the LMD in the procurement of health and non-health commodities. Create and/or participate in the supply management working group(s) of GF and other products.
Quality Assurance Activities
- Prepare a Quality Assurance Plan (QAP) as per GF requirements and using PSO templates as reference. The QAP will be developed in close collaboration with national authorities and the LMD.
- QAP includes planning, design and undertaking of pharmacovigilance activities as per the Global Fund Round 7, Phase II annual work and in close collaboration with national drug regulatory authorities.
- Ensure that Global Fund Price Quality Reporting (PQR) is up to date per required standards.
- Collect quality control samples at arrival and from service delivery points as per QAP. Arrange for testing of these samples at WHO prequalified laboratories with LTA with UNDP.
- Support the capacity development of the LMD in Quality Assurance including pharmacovigilance and in Price Quality Reporting
Coordination and Management - Supervise, guide and coach team members on procurement activities and foster an environment of knowledge sharing
- Liaise with government counterparts, WHO, GFATM GVA, UNDP PSO Copenhagen, DFID, World Bank, USAID, FHI and other relevant stakeholders on issues related with the procurement of HIV supplies and commodities, including NGO services.
- Maintain close working relations with all HIV/AIDS cooperating agencies and coordinate closely with donor organizations and development partners in country to ensure rational and timely procurement of HIV/AIDS-related commodities.
- Provide required narrative and financial reports for submission to the GFATM, DFID and UNDP Country Office and Head Quarter as per the agreed schedule.
- Follow up on audit observations with regard to procurement and supply management related issues.
- Install controls for proper tracking of goods during transport and handling of goods at final destination.
- Any other tasks related to procurement as required
- Support the capacity development of the LMD in Coordination and Management
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- Knowledge of Global Fund procurement and quality assurance policies and good manufacturing practice standards as set by the World Health Organization.
- Market knowledge on products for the treatment and management of HIV/AIDS, STIs, family planning products is an asset.
- Excellent skills in representation, liaison and collaboration with government, private, and non-governmental organizations.
- Good communication, negotiation skills and ability to work under pressure and handle multiple concurrent activities.
- International experience is an asset
- Work experience with national drug regulatory authorities is an asset, as is work on quality assurance
- Working in a multi-cultural team is an asset
- Experience in social marketing is an asset
- High ethical standards.
- A thorough knowledge of ATLAS and other software used in e-procurement is desirable; advanced Excel knowledge is required.
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Required Qualifications
Masters degree in Pharmacy from a recognized university required. Additional qualifications in Business/Commerce management, Purchasing & Supplies are an asset.
Experience
- 7 years of working experience in the health sector, related to the procurement and supply chain management of health commodities and supplies, preferably with the public health sector, of which 2 years must be in the procurement and supply chain management.
- At least 2 years experience in managing and leading teams, as well as in capacity development of teams and partners.
Language requriement
- Fluency in written and spoken English. Written and spoken Nepali an asset.
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UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. |
