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Energy Window Assistant (For Indonesian Nationality Only)

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I. Organizational Context
The Government of Indonesia established the Indonesia Climate Change Trust Fund (ICCTF) decree in September 2009. The ICCTF shall be nationally managed, and is part of the Government’s commitment to implement the Jakarta Commitment to enhance national ownership and improve aid coordination in response to climate change.
In this framework, the Government and UNDP shall jointly establish and implement the project titled “Preparatory Arrangement for the Indonesia Climate Change Trust Fund (PREP-ICCTF)”. Under Terms of the signed Letter of Agreement (September 2009), the objectives of the Project shall be to:
(1) Provide support to priority climate change initiatives as prioritized by the Government, during an interim period, while the ICCTF is being established;
(2) Provide support and development for establishment of the ICCTF; and
(3) Support capacity development needs of the Government of Indonesia for the efficient and effective implementation of the ICCTF.
PREP-ICCTF shall enable the Government and ICCTF governance entities (the Steering Committee, Technical Committee and Secretariat) to gradually assume full operational responsibility of the trust fund until a National Trustee is appointed.
The ICCTF Secretariat, which also acts as the PREP-ICCTF Project Management Unit, has been operational since February 2010. The Secretariat has started administering the trust fund operationally and supports the functions of the ICCTF Steering Committee and Technical Committee. To implement the PREP-ICCTF, various staff will be hired and activities undertaken under the ICCTF Secretariat, which will also cover the functions of a standard UNDP Project Management Unit (PMU).
ICCTF operates in three thematic windows, namely: land based mitigation, energy, and resilience and adaptation. The ICCTF Steering Committee has approved three pilot projects to be funded in the first batch funding of ICCTF. The pilot projects covers the area of energy conservation (energy window, implemented by the Ministry of Industry), sustainable peatland management (land based mitigation window, implemented by the Ministry of Agriculture), and public awareness raising (resilience and adaptation window, implemented by the Agency for Meteorology, Climatology, and Geophysics). The Letter of Agreement (LoA) of the pilot projects was signed in September 2010, and the projects are expected to finish by December 2011.
ICCTF governance is currently reviewing the development str`tegy of ICCTF National Trust Fund and preparing an advancement of ICCTF Secretariat function by establishing new units to anticipate the upcoming more complex functions and work loads of ICCTF operation.
Under the guidance and direct supervision of Energy Window Officer, the Energy Window Assistant is responsible to support the activities, project appraisal and funded project implementation in Energy Window. The Energy Window Assistant will report to the Energy Window Officer.
The Energy Window Assistant works in close collaboration with the Monitoring and Evaluation of PREP-ICCTF, the Communication Associate of PREP-ICCT, the Project Associate of PREP-ICCTF, UNDP, Bappenas, executing agencies, and other line ministries on ICCTF operation as required for the administrative or documentation issues and exchange of information.
Duties and Responsibilities
II. Functions / Key Results Expected
Summary of Key Functions:
Support the implementation of coordination of activities and stakeholders of Energy Window.
Support the implementation of coordination of project appraisal and project implementation in Energy Window.
Contribute to ICCTF institutional development and support to ICCTF Secretariat.
1. Assist the Energy Window Officer to ensure the implementation of coordination of activities and stakeholders of Energy Window, focusing on achievement of the following results:
Support the Energy Window Officer and NPM of PREP-ICCTF in coordinating activities of Energy Window that involve relevant stakeholders of line ministries/agencies, independent experts, academia/researchers, CSO/NGOs, and private sectors.
Support the data compilation and preparation for the review of achievements and lessons learnt of energy pilot project.
Support the Energy Window Officer and NPM of PREP-ICCTF in developing a pipeline of innovative and qualified project proposals from potential beneficiaries.
Prepare the draft of documents of ICCTF institutional development such as revision/improvement of SOP, Investment Strategy, Business Plan and Transition Plan.
2. Assist Energy Window Officer to ensure the implementation of coordination of project appraisal and project implementation in Energy Window, focusing on achievement of the following results:
? Support the Energy Window Officer and NPM of PREP-ICCTF in coordinating the whole process of project appraisal in Energy Window for the new batch ICCTF funding.
Support the Energy Window Officer in developing and preparing application package for the Call for Proposal in Energy Window
Support the Energy Window Officer in conducting required trainings/workshops/discussions on technical substance of project document development with the potential or shortlisted project proponents in Energy Window.
Support the Energy Window Officer and NPM of PREP-ICCTF in overseeing the implementation of ICCTF funded projects in Energy Window.
Support the monitoring and evaluation of ICCTF funded projects in Energy Window including data compilation and preparation of monitoring and evaluation reports.
3. Contributes to ICCTF institutional development and support to ICCTF Secretariat, focusing on achievement of the following results:
Under coordination of NPM of PREP-ICCTF, support the efforts to outreach and involve ICCTF beneficiaries which include: line ministries/agencies, local government, academia, non-government organizations, and private sector association.
Contribution to various meetings, workshops, trainings and other functions related to ICCTF.
Provide supports required for the operation of the ICCTF Secretariat.
III. Impact of Results
The key results have an impact on the overall PREP-ICCTF funded project efficiency in the implementation of activities for Energy Window.
IV. Competencies and Critical Success Factors
Functional Competencies:
Advocacy/Advancing A Policy-Oriented Agenda
Level 1.1: Support the preparation of information for advocacy
Knowledge and understanding of evaluation and development evaluation in particular.
Identifies relevant information for advocacy for a variety of audiences
Results-Based Programme Development and Management
Level 1.1: Contributing to results through provision of information
Provides information and documentation on specific stages of projects/programme implementation
Building Strategic Partnerships
Level 1.1: Maintaining information and databases
Analyzes general information and selects materials in support of partnership building initiatives
Promoting Organizational Learning and Knowledge Sharing
Level 1.1: Basic research and analysis
Researches best practices and poses new, more effective ways of doing things
Promotes knowledge management in the ICCTF Secretariat and a learning environment through leadership and personal example.
Job Knowledge/Technical Expertise
Level 1.1: Fundamental knowledge of processes, methods and procedures
Understands the main processes and methods of work regarding to the position
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
Demonstrates good knowledge of information technology and applies it in work assignments
Global Leadership and Advocacy for UNDP’s Goals
Level 1.1: Research and analysis

Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences

Client Orientation
Level 1.1: Maintains effective client relationships
Reports to internal and external clients in a timely and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
Responds to client needs promptly

Core Competencies:
Demonstrating/safeguarding ethics and integrity
Demonstrate corporate knowledge and sound judgment
Self-development, initiative-taking
Acting as a team player and facilitating team work
Facilitating and encouraging open communication in the team, communicating effectively
Creating synergies through self-control
Managing conflict
Learning and sharing knowledge and encourage the learning of others.
Informed and transparent decision making
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Required Skills and Experience
V. Recruitment Qualifications
Bachelor’s Degree in Mechanical Engineering, Electrical Engineering, Industrial Engineering, Chemical Engineering, Environmental Engineering, Development Studies, or other relevant discipline.
Minimum 3 years working experience in the fields of energy and climate change, environment and development at national or international level, with at least 1 year working experience at the regional or international organization in the environmental development field.
Will be advantages if having these experiences as below:
Experience in environmental research related to energy sector.
Hands-on experience in liaising and working with government institution, non-government organization and university in developing the project proposal and managing the project.
Work experience with Bappenas and trust fund management institution will be a significant advantage.
Experience in the usage of computers and office software packages and database software packages.
Language Requirements:
Excellent command of English and Bahasa Indonesia, both spoken and written.

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.

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